Letters are a type of document composed of a written text to be transmitted to another person. Although it is not very common to do one of these, nowadays there are several types of letters that we may need, either for work, study, doing some paperwork or even sending it to a family member or friend. For this reason, letters are classified according to why you write and to whom it will be addressed.
There are also a large number of letters that are within two groups of letters according to their formality. That is, there are formal and informal letters. Then, in the following article, you will see the types of letters and their most essential features.
It is a formal document that reflects a text merely related to the acquisition of products or services. Therefore, it is aimed at businesses, companies, suppliers, and even customers. Its main objective is to maintain a good relationship with the recipient and thus boost the business.
The payment commitment letter reflects economic, organizational, commercial, social, and political activities. The function of these documents is to simplify the procedures related to obligations and regulations in a specific context and time.
The payment commitment is based on the cancellation of a particular economic amount of debt. The written content can materialize between two natural or legal persons, showing the promise of allowing the entity to develop correctly.
Letter of dismissal
A dismissal letter is an official document in which the employee will receive a notice of termination, including the reason for their service, to clearly understand why their services have been terminated.
You have to be very cautious because if the reason for the dismissal is unclear, it can turn into a letter of improper dismissal. The company will run the risk of being sued by the workers due to dissatisfaction with the letter.
A formal letter is a high-level communication tool commonly used in the organization, professional, business, academic, political, and economic fields. Its main objective is to establish communication between people or organizations through letters written with a serious, formal vocabulary and language with appropriate terms.
Application letter reflects a request from the issuer to another person or entity, such as a quote request or applying for a job. These types of letters also allow applicants to express their interests in detail. Application letters are also known as petition letters and are often associated with a petition letter.
The informal letter has more freedom to write it since you can use a more simple language. It will be sent to people you know for personal reasons, such as thanking, asking for help, telling a problem, asking questions, or simply showing affection. Mostly, in this type of letter, you will find love letters and letters for relatives.
Letter of engagement
It is a tool that can issue and assume obligations within a certain period; under the premise of establishing the competencies and commitments that must be fulfilled in certain circumstances. The commitment can make the documents issued have absolute validity. The scope of this document will depend entirely on the objective pursued by the person, in this case, the author or sender.
This official document collects claims or complaints from dissatisfied customers who have side effects due to poor quality of service or products that do not provide the expected result. This letter will help you express your discontent in a respectful and specific way, and in the best-case scenario, the customer will receive a solution.
Letter of recommendation
This letter format is intended to provide a good reference for specific people and products, services, or products. The possibility that this letter is completely accepted and meets expectations is very high since it will be referred by a serious person who endorses your work, behavior, or performance in some activity.
Main Structures of the types of letters
Most types of letters have a very similar structure, although they may vary depending on the case. Formal letters have a more serious and detailed structure, unlike informal ones, which are more basic and natural.
Now, in general, the elements of letters are similar. Let’s see what they are:
- Letterhead: if your letter is referred to in the professional field, start with placing a heading where it expresses the data of the sending company, the address, and a telephone number. In case it is personal, you can skip this element.
- Date: add the complete date the letter was made.
- Cordial Greeting: Begin with a cordial and affectionate greeting, such as: “Dear Kate” “Dear Mr.”
- Body of the letter: state the reason for your letter. This will depend on the type of letter you have written.
- Farewell: conclude with a short cordial phrase that shows those receptive to meeting to discuss your letter or say thank you. This will also depend on the meaning of your letter.
- Signature: Finally, put your first and last name or if a personal or professional signature is required. In the case of an informal letter, you can put only your name.
Each type of letter is different. You can build your letter based on what you need. Although they have not become so frequent nowadays, it is always important to know the types of formal letters that exist because they are the most used. In addition, we recommend that you write your letter in an appropriate vocabulary and, if possible, in a digital format.